Integrated Expense Tracking System

Introduction

IETS is a tool specially designed for Pharma companies for tracking Pharma sales and marketing expenses.
Expenses can be tracked brand-wise, customer wise, Area-wise, Region-wise and Marketing initiative-wise.
Users can raise proposals online, which can be then be approved online as per the approval hierarchy.
ETS also takes care of Credit Notes and Free Dispatches.
Expenses are viewable in tabular formats, pie charts and bar diagrams, summarizing the expenses.
IETS follows a role based access control allowing users to view expense reports as per their role. E,g, AMs can view expenses for their areas, RMs for their regions etc.
ETS can be integrated with SAP and other third party systems to obtain master data and customer ROIs.
IETS is available on desktops, tablets and mobile.

IETS Administration

Admin/PMT team can handle all the backend data of the IETS application.
Admin can manage the following
- Employee master data.
- Doctors data.
- Brands data.
- Stockiest data.
- Marketing Initiatives
- Roles
- Approval Hierarchy etc.
Admin can also
- View the dashboards
- Approve / reject proposals which are pending for a long time
- Send out notifications to the entire team

Create Proposal

ABM/RBM’s can create a proposal and forward it for approval.
Activities like Meetings, cab booking, flight booking, journals, books, international mobile services etc., can be tracked and approved.
Proposals can be approved/ rejected online. Approver/Rejector needs to provide comments while approving/rejecting.
A proposal consists of
- Marketing Initiative
- Services
- Customer details
- Brand details
- Costs
Credit notes creation can also be managed using the IETS application.

Proposal Approval Process

Once a proposal is raised it will follow the approval hierarchy before getting final approval.
Raised proposal will follow the following hierarchy
- RBM
- PMT
- MH/TFH/SM
- DH
Emails notifications are sent for every approve/ reject to the user who initially raised the proposal.
Proposal can be approved by Admin in case of Approver not being able to approve (leave or vacant position)
Proposals can be rejected. In this case proposal has to be resubmitted.
Once proposal has been approved by final approver, it is directed to the Marketing coordination team for further process.
The entire proposal with attachments can be printed out and signed for manual approval and to submit to Finance.

Proposals Results

Proposal results are available to logged in users via dashboards.
Dashboards displays proposals count/value, brand-wise, service-wise comparisons.
Proposal results are collated by time period, Am, RM and National.
Dashboard results are available to AM/RM/BM/TFH/DH

Reports

IETS Mobile

IETS dashboard is also available on android tablets and mobiles.
Initial authentication is required to sign in to the application.
Once authenticated depending upon the user role data is synced in to the application.
IETS Mobile is a valuable tool for PMT and Senior Management to understand market dynamics and view expenses brand-wise & initiative-wise.

Advantages

IETS is an integrated expense tracking system handful for Pharma sales and marketing to constantly monitor marketing campaigns and understand their effectiveness.
IETS is a powerful data rendering tool for senior management to analyze expenses incurred by the company on brands and customers.
IETS Mobile puts this data and dashboards in every executive’s hand, enabling him to take informed decisions on the field.